Work-Study

Work-Study

Are You Ready to Get to Work?

Find the perfect opportunity to earn while you learn today! Our work-study program gives you the opportunity to earn money to assist with educational expenses. 

Kirkwood employs approximately 400 students during the academic year. Join our team today!

Note: Work-Study job listings will be changing. For positions that start July 1, 2021 or later, new job listings will be hosted on a new site linked below. For current positions starting before July 1, continue to use the current job listings link.

View Current Job Listings Contact the Work-Study Office Job Listings Beginning 7/1/21 or Later

About Your Work-Study Award

Amounts are not carried forward to future years and any unearned amount is forfeited. Work-study awards are the maximum you may earn — they are not a guarantee of funds.

To increase your award, you must have your supervisor approve the increase and the supervisor will email the Work-study Coordinator to be approved.

Note: Not all students are eligible to have an increase to a Work-study award.

On-Campus Positions

 

Office/Food Pantry Assistant

1 Opening, 2021

Department: Dean of Students Office
Position Summary: Serve as an Office/Food Panty Assistant. Greeting office visitors and providing factual information to assist them in meeting their needs. Assist individuals and general public over the phone in the office. In this position it is important to create a welcoming, diverse, and inclusive environment.

  • Schedule appointments and make reminder calls for career services, personal counseling, Project Start, and KPACE.
  • Receiving/routing telephone calls and working with advanced office software.
  • Checking in students for the food pantry using the check-in system.
  • Assist with record keeping in the food pantry
  • Stock shelves, rotate food product, and updates staff when product is low.
  • Responsible for proper storage of food products and safe and secure manner that is consistent with health regulations.
  • Ability to lift up to 50 lbs. grabbing, reaching, pushing, and pulling.

Additional Expectations:

  • Ability to work effectively in an environment with frequent interruptions.
  • Understand and effectively use written and oral communication.
  • Maintain client confidentiality at all times.
  • Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
Principal Duties/Responsibilities: Computer skills, office and phone abilities, analytical decision making, customer service, filing, data entry, organization and heavy lifting.

Pay Rate: $10.56/hr
Hours: TBD
Contact: Mialisa Wright
Email/Phone: mialisa.wright@kirkwood.edu | 319-398-4506


 

Office Assistant - Iowa City Campus

2 Openings, 2020 – '21

Department: Student Services
Position Summary: Assist the Iowa City Student Services office with staffing the welcome desk and various other tasks and projects.
Principal Duties/Responsibilities: Assist students with general Student Services duties including monitoring the welcome desk, checking in students, helping students navigate MyHub and FAFSA websites, helping over the phone, and other duties as assigned.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Heidi Morrison
Email/Phone: heidi.morrison@kirkwood.edu | 319-887-3971

 

Office Assistant - Iowa County Center (in Williamsburg, IA)

1 Opening, 2020 – '21

Department: Iowa County Center
Position Summary: Student and general reception desk support, general software/weblive support to students, possible test monitoring, open and closing center and building supervision.
Principal Duties/Responsibilities: Provide quality customer service to students, community members, and others through in-person and phone contact. Schedule appointments for testing/advising/building usage. Assist building coordinator and director with various tasks as needed.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Marci Mohr
Email/Phone: marci.mohr@kirkwood.edu | 319-398-5899 ext. 6601

 

Office Clerk

1 Opening, 2021

Department: Secondary Programs
Position Summary: Under limited supervision, performs general secretarial work at the administrative/supervisory level.
Principal Duties/Responsibilities: Serve as receptionist.
Perform various clerical duties including such as filing, data entry, scanning, maintaining copies and other equipment, ordering supplies, sorting/distributing mail. Provide clerical support to department manager, staff and/or faculty. Assist during registration. Proctor CASAS Testing (pre-tests and post-tests) Perform other related duties as assigned.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Marwa Ibrahim
Email/Phone: marwa.ibrahim@kirkwood.edu | 319-887-3967

 

One Stop Assistant

1 Opening, 2021

Department: Enrollment Services
Position Summary: Under limited supervision, data enter transcript information, scan and link documents, process letters, email/call students if necessary, other duties as assigned. This position deals with confidential student information on a daily basis.
Principal Duties/Responsibilities:

Scan and link documents, data entry of transcript information, send correspondence to students, perform other related work duties as assigned. Student will need computer skills, office skills, phone skills.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Beth Mikulas
Email/Phone: beth.mikulas@kirkwood.edu | 319-398-5274

 

One Stop Assistant

1 Opening, 2020 – '21

Department: Enrollment Services
Position Summary: Support the college's veteran's affairs student certifying official with routine office tasks.
Principal Duties/Responsibilities: Student will need computer skills, office skills, phone skills, and filing abilities.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Ramona Taylor
Email/Phone: ramona.taylor@kirkwood.edu | 319-398-4962

 

Student Helpdesk / EagleCard Assistant

2 Openings, 2021

Department: Technology Services
Position Summary: Must possess excellent customer\phone skills, speak fluent English,  be a problem-solver with a financial background, have basic computer skills including Microsoft Office & Kirkwood Community College online student applications. Will be making student, faculty and staff photo ID cards (EagleCards), taking photos for ID cards, adding funds to EagleCards, must have cash register skills to make change.
Principal Duties/Responsibilities: Regular and consistent attendance at work. Take photos and create EagleCards and Medical badges (photo ID for Kirkwood faculty, staff and students). Ability to make change, add funds to EagleCard and work a cash register. Answer Student Helpdesk telephones. Possess basic knowledge of Microsoft Office and KCC online applications. Troubleshooting skills and direct walk-in traffic to all areas of the college. 
Pay Rate: $10.56/hr
Hours: TBD
Contact: Kathy Baker
Email/Phone: kathy.baker@kirkwood.edu | 319-398-5899 ext. 5036

 

 

Studio and Resource Room Manager (Interior Design) 

2 Openings, 2020 – '21

Department: Business and IT
Position Summary: Maintain Interior Design resource room - update and organize. Some software assistance, troubleshooting, lab monitoring, and sample ordering, etc. Assist with career days, orientations, etc. Qualifications: Some computer/software knowledge helpful. Occasional evening work. Enrolled Interior Design student preferred.
Principal Duties/Responsibilities: Some computer/software knowledge helpful. Occasional evening work. Enrolled Interior Design student preferred. Specific tasks may include: Wiping down drafting tables and the counter in the classroom using spray cleaner and rags under the sink. Cleaning the sink and microwave in the classroom. Keeping the paper towel dispensers supplied. Wiping down the tables in the resource room. Emptying the recycle paper bin by the copier into the recycle bin in the hallway. Re-attaching overhead graphics/paper in resource room as needed. Straighten all binders and materials. Straighten and organize magazines on shelves. Monitor the use of the classroom during open lab times TBA. Assist students with questions should they have any. Lock and secure the classroom after monitoring/work is done by closing door in between mini computer lab and studio, locking the main door, and locking up laptop cart. Contacting manufacturers and reps for new products and materials for our resource room. Contacting manufacturers and reps to come in and do presentations of their products.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Jillissa Moorman
Email/Phone: jillissa.moorman@kirkwood.edu | 319-398-4917

 

Horticulture Greenhouse General Worker

1 Opening, 2021

Department: Agricultural Science - Horticulture/Greenhouse
Position Summary: Assist the greenhouse manager with the planting, care, and maintenance of greenhouse and plants growing inside and around the greenhouse facility. This may include the landscape plantings, tropical plants, hydroponics, and seasonal plants grown to support curriculum, along with the care of the physical greenhouse structure. Maintenance may include watering, harvesting, fertilizing, pruning, staking, transplanting, plant disposal, and insect pest monitoring throughout the greenhouse building. Assist with care and maintenance of the greenhouse including fixing, sweeping, washing, and sterilizing of pots, flats, and greenhouse rooms as the need arises. Any other duties as assigned by the greenhouse manager or lab tech.
Principal Duties/Responsibilities: Dependability is a must; familiarity with Microsoft Excel desirable; basic plant care knowledge; some mechanical skills and the ability to use common hand tools. Comfortable with driving trucks, skid loaders, ATV motorized vehicles, and others as the need arises.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Hanah Dunlap
Email/Phone: hannah.dunlap@kirkwood.edu | 319-398-5899 x5100

 

 

Information Technology - Software Developer Assistant 

1 Opening, Fall 2020 - '21

Department: INTE
Position Summary: Position in Application Development and Support department to assist with documentation and testing.
Principal Duties/Responsibilities: Create test scripts and test software, work with software developers to create system, technical and user documentation for software systems, other duties as assigned.
Pay Rate: $10.56/hr
Hours: TBD
Contact: Sara Swanson
Email/Phone: sara.swanson@kirkwood.edu | 319-398-7641

 


Off Campus Positions

YPN - Clerical Support Staff 

2 Openings, Fall 2020 – '21 

Organization: YPN
Position Summary: The work-study position is responsible for assisting YPN in our partnership with the Department of Human Services by offering on-site clerical assistance to DHS staff.
Principal Duties/Responsibilities: Clerical duties including, but not limited to, making packets, purging files, sorting, shredding, copying, and all other clerical work as assigned. Able to work during normal business hours from 8:00 a.m. - 4:00 p.m.
Days/Hours Needed: TBD
Pay Rate: $10.56/hr
Contact: Tasia Davidson
Email/Phone: tdavidson@ypniowa.org | 319-364-8909 ext. 421

YPN - We Care Support Staff

2 Openings, Fall 2020 – '21

Organization: YPN
Position Summary: Assist in the provision of day-to-day operations specifically with the We Care Shop for clients. The position entails assistance with inventory and customer service to the general public that are making donations. Hours are flexible.
Principal Duties/Responsibilities: Greets guests to the We Care Shop upon arrival and assists with their needs. Answers phones and transfers calls to the appropriate staff person. Accepts and processes donations to the We Care Shop. Works in We Care to stock shelves, hangs clothes, cleans toys, etc. Additional clerical work as directed. Assists with program support needs connected to YPN services.
Days/Hours Needed: TBD
Pay Rate: $10.56/hr
Contact: Tasia Davidson
Email/Phone: tdavidson@ypniowa.org | 319-364-8909 ext. 421

YPN - YouthPort 21CCLC Work-Study Support 

2 Openings, Fall 2020 – '21

Organization: YPN
Position Summary: Out of School Time Support. Greets youth enrolled in programming. Carry out duties connected to your assigned group. Activities include but are not limited to: homework help, computer time, arts & crafts, physical activities, games, outdoor time, etc. Maintain the safety of the space in which young people are engaging with programming. Other duties as assigned by the 21CCLC Site Director.
Principal Duties/Responsibilities: Provides professional written and verbal communications within the agency and community, practices preventative, safe work habits, observes all laws, safety mandates, agency expectations, and regulations, reports all injuries and incidents per agency & program protocol.Training Provided: Process and procedure, other on the job training.
Days/Hours Needed: Generally Monday – Thursday 3 – 6 p.m., and Friday 2 – 5:30 p.m.
Pay Rate: $10.56/hr
Contact: Megan Bogdan
Email/Phone: mbogdan@ypniowa.org | 319-640-4577

Bridgehaven - Volunteer Treasures Sorter 

5 Openings, Fall/Spring 2020 – '21

Organization: Bridgehaven
Position Summary: Sorter in Bridgehaven's resale shoppe, Treasures, at 405 8th Ave SE.
Principal Duties/Responsibilities: Organization of donated items: sorting, hang and price clothing; clean housewares; test electronics and toys; keep sorting area clean and free from clutter. Some customer service in answering donation door and receiving donations.
Days/Hours Needed: TBD
Pay Rate: $10.56/hr
Contact: Leanne Rezac
Email/Phone: leanne@bridgehavencr.org | 319-364-8967

Swisher Library - Library Clerk 

1 Opening, 2020 – '21

Organization: Swisher Library
Position Summary: Library Clerk.
Principal Duties/Responsibilities: The Library Clerk will work under the direct supervision of the Library Director. Duties include checking materials in and out for patrons, shelving materials, working with Story Time and other children’s programming, and other duties as needed. Must be comfortable using a computer and working with patrons of all ages.
Days/Hours Needed: TBD
Pay Rate: $10.56/hr
Contact: Laura Hoover
Email/Phone: swishlib@southslope.net


Common Work-Study Questions

When do I secure my work-study job? And when do I start?

Work-study supervisors typically begin filling positions for the next academic year in April. Talk to your supervisor directly to find out when you should begin work. 

Can I switch jobs during the year? 

Yes. If you are offered another position on campus, you may switch. You should notify your current supervisor that you will no longer be working for them and the hiring supervisor should notify the Work-study Coordinator that they have hired you to work in their office, to make sure there are no budgetary issues.

Do I have to report work-study earnings on my income tax?

Yes. All earnings, including federal Work-study dollars, must be included on your Federal Income Tax form if you file. You will receive a W-2 form from Kirkwood showing the amount of earnings during the previous calendar year.

Do I have to report work-study earnings on my FAFSA?

Although you must include the amount of federal student employment earning in the adjusted gross income figure on the FAFSA, you will also show the amount of these earnings as a Title IV exclusion on the FAFSA.

This means that the processor will exclude from the income the amount you earned in federal Work-study, thereby reducing the amount of income considered in the eligibility formula.

Policy, Procedure and Responsibilities Guide

The Work-study program is administered by the Financial Aid Office. The supervisor of each department requests a specific award amount for each student worker for the academic year, based on departmental needs and available Work-study budget. Returning students are responsible for securing their Work-study positions each year in April and early May.

If you are new to the Work-study program, you will be notified of your Work-study award via your Kirkwood email account in June. This notification will prompt you to view the current Work-study openings. If you were not initially awarded, and you interested in the Work-study program, you can inquire with the Work-study coordinator to see if you are eligible.

Contact the supervisor of the Work-study position you are interested in to set up an interview. 

Students must qualify for the Federal Work-study Program. Federal Work-study is a form of federal financial aid therefore you must complete the FAFSA form for possible eligibility. Work-study award amounts are not a guarantee of funds; it is the maximum a student is able to earn.

It is the responsibility of the supervisor and the student to monitor hours and dollars earned so the student does not become ineligible for Work-study if one of the following occur:

  • Student withdraws completely from Kirkwood classes
  • Student is not registered for any Title IV credits
  • Student demonstrates no financial need based on federal FAFSA results
  • Student is put on Financial Aid Suspension
  • Student graduates from Kirkwood Community College

Students are not eligible to work if they have not submitted the forms necessary to process their financial aid award.

Discuss your expectations regarding the position tasks and responsibilities with your student workers.

Complete all “New Hire-Work Study” Forms with your Work-study student(s) before they can begin working.  This is only applicable for first-time Work-study students.  If your student(s) are switching Work-study positions or adding a Work-study position, you only need to complete the “New Hire” form with your student.

All Work-study students must have the following forms on file with the Human Resource department before they can begin working on campus. Please complete these forms with your Work-study student(s) if they have never worked on campus previously.

  • Kirkwood Community College “New Hire-Work Study” form
  • Current W-4 Forms (Employee's Withholding Allowance Certificate)
  • I-9 Form (Employment Eligibility Verification) on file in Human Resource. Students are required to provide two types of appropriate documentation when filing the I-9 form. 
  • Kirkwood Community College Direct-Deposit Form. All earnings are direct deposited to the student’s bank account; paychecks will not be issued.
  • Confidentiality Agreement Form
  • Electronic Consent for W-2 Form

If a student fails to provide the required documentation, he/she will be removed from the work schedule and will not be allowed to work until the documentation is completed.

Coordinate work schedules that will not conflict with the student's class schedule.

Time sheets are filled out within the students' MyHub account and will be submitted to the supervisor on the cutoff date according to the Payroll Calendar (supplied to the student by the supervisor). It is the responsibility of the supervisor and student to monitor the hours worked to ensure that the student does not exceed their remaining Work-Study award balance. If the student works more hours than their award, the department is responsible for payment of wages. To check on a remaining balance, supervisors can utilize Reporting Services or contact the Work-study Coordinator.

By approving the electronic timecard, the supervisor is verifying that the student worked the documented hours. 

Inform and document if a student is not fulfilling their responsibilities and warn of potential job dismissal.

Complete the Employee Termination Form on KIN, and submit to HR, if your Work-study employee is dismissed.

Monitor department budgets to avoid spending more than the budget allocation.

Notify the Work-study Coordinator before hiring new students to see if they are eligible for federal Work-study.

Award and adjust student Work-study awards.

Keep a current file of job descriptions for all positions.

Confirm where student workers are assigned to work.

Insure federal regulations and institutional policies are followed.

Complete all “New Employee Forms” with your Work-study supervisor before you begin working.  This is only applicable for first-time Work-study students.  If you are switching Work-study positions or adding a Work-study position, you only need to complete the “New Hire-Work Study” form with your supervisor.

All Work-study students must have the following forms on file with the Human Resource department before you can begin working on campus. Please complete these forms with your Work-study supervisor.

  • Kirkwood Community College “New Hire-Work Study” form.
  • Current W-4 Forms (Employee's Withholding Allowance Certificate). 
  • I-9 Form (Employment Eligibility Verification) on file in Human Resource. Students are required to provide two types of appropriate documentation when filing the I-9 form.
  • Kirkwood Community College Direct-Deposit Form. All earnings are direct deposited to the student’s bank account; paychecks will not be issued. 
  • Confidentiality Agreement Form.
  • Electronic Consent for W-2 Form.

If a student fails to provide the required documentation, he/she will be removed from the work schedule and will not be allowed to work until the documentation is completed.

Perform tasks as assigned by the supervisor.

Contact your supervisor if you will be absent due to illness as early in the work day as possible. In addition, advance notice should be given when requesting a change in the work schedule or to take time off.

Continued tardiness or failure to notify your supervisor when you cannot report for work is sufficient grounds for termination.

Inform your supervisor of your class schedule and availability to work.

Keep your electronic timecard up to date.

Time sheets are filled out within the students' MyHub account and will be submitted to the supervisor on the cutoff date according to the Payroll Calendar (supplied to the student by the supervisor).

Monitor the hours you have left to work. Talk to your supervisor about increasing your Work-study award before your award runs out. 

If a student falsifies a timecard information the Student Employment Coordinator is obligated to report this incident of fraud to the Department of Education's Office of the Inspector General. A federal investigation may result. Falsification of a timecard will result in immediate dismissal from the Work-study program. The student will not be eligible to work on campus the remainder of their time at Kirkwood.

Represent yourself and Kirkwood Community College in a professional manner and maintain the confidentiality of student and College records to which you may have access. Appropriate work attire is expected at all times. Speak to your supervisor for suggestions.

Student workers will be scheduled to work approximately 5 – 10 hours per week. Work-study students may not work more than 20 hours a week during the school year. Work study students may work up to 28 hours per week during break periods and during the summer.

All students should keep in mind, once you have earned your full Work-study award, you must stop working immediately. Contact your supervisor to see if their budget will allow for an increase in the Work-study award. The supervisor will request, by email, an increase in the award to the Work-study coordinator.

All students should be given the opportunity to work their Work-study awards in the department to which they are hired. The student, together with the supervisor, should plan a work schedule that is compatible with his/her class schedule. Any request for time off, such as a weekend or a particular shift, must be approved in advance by the supervisor.

Federal regulations require verification if a student works during a scheduled class time.

A student may be terminated from their Work-study position if the student is not performing in a satisfactory manner. The supervisor should make clear to each student employee their performance and responsibility expectations. The termination process is up to the supervisor's discretion.

Immediate Dismissal: If a student has falsified records including timecards, divulged confidential information from the workplace, or is caught stealing, the student will immediately forfeit employment opportunities while at Kirkwood Community College.

If a student falsifies a timecard information the Student Employment Coordinator is obligated to report this incident of fraud to the Department of Education's Office of the Inspector General. A federal investigation may result. Falsification of a timecard will result in immediate dismissal from the Work-study program. The student will not be eligible to work on campus the remainder of their time at Kirkwood.


Contact Work-Study

If you have questions about the work-study program, contact the Financial Aid Office, at 319-398-7600 or email financialaid@kirkwood.edu.