College-wide credential attainment success measure: By 2016, increase first-time, full-time degree seeking graduation and certificate completion rate (within the 150% time frame) from 29% to 38%.
Individually and collectively through their daily work, all employees will develop and implement improvement goals aligned with the “Learner Success Agenda” to reach annual academic year measures. (July 1, 2012)
The team developed and finalized a program effectiveness policy. On March 12, 2012, the policy was uploaded to Policy Manager and is still in the review process and pending approval.
The PEER policy was presented on May 8, 2012, at a college-wide town hall meeting. No major concerns were noted.
The PEER policy is be ready to be moved to approved status in policy manager.
The team developed and finalized a program effectiveness policy. On March 12, 2012 the policy was uploaded to Policy Manager and is still in the review process and pending approval.
The PEER policy was presented on May 8, 2012 at a college-wide town hall meeting. No major concerns were noted.
The PEER policy is be ready to be moved to approved status in policy manager.
A first draft of the "Program Efficiency and Effectiveness" Policy has been created and will be finalized by the end of December. It will be presented to the Presidents' Cabinet in January, 2012 for further direction. Procedural guidelines and materials will be developed as part of tactic 1.3.
Tactic 1.2 was presented at the Town Hall meeting on 2/21/13 and questions were answered related to the intent. Will await communication from the Cabinet to see if additional work is needed on the part of this tactic team.
Tactic Team presented to the President's Cabinet on Monday, February 4, 2013. Our recommendations were:
1. Employ a Curriculum/Assessment Specialist (new FTE)
2. Ensure each program area has a lead faculty contact.
3. Provide release time or added contract days to support faculty in this work.
4. Provide support from Institutional Research to compile data
5. Provide professional development support for all Deans, program coordinators, and lead faculty related to curriculum design, review, and revision.
6. Establish a mentoring program for new coordinators and lead faculty.
7. Conduct annual faculty development days with expert consultant focused upon outcomes and assessment.
8. Require separate professional development for all adjuncts related to course assessment expectations.
Per Cabinet process, we will present at the February 21, 2013 Town Hall meeting seeking faculty and staff feedback and questions. At this point we believe our tactic work is 100% complete.
Team leaders are defining the preliminary scope of this tactic to align with "Program Effectiveness and Efficiency Review" policy, the American Association of Community Colleges' "Voluntary Framework for Accountability" initial directions for student learning outcomes-assessment practices, and the work of Tactic 1.3/1.4. Team leaders are also identifying and seeking interested faculty and staff to serve on this team. First meeting will be held in late January, 2012.
Tactic Team leaders, Professional Development Fellows, and IE/KCELT staff are engaged in preparatory work related to this tactic. Each is enrolled in a course design certification course from the University of Oklahoma. Completion is targeted for early December. In December Tactic Team members will be finalized and a scope of work identified that aligns with draft of Tactic 2.1 policy.
In summary, the tactic team is unanimously recommended retirement of this tactic. The team has reaffirmed the PEER process and has identified next steps to fully implement the policy for all programs. The following active initiatives will continue in support of the full implementation of the PEER policy.
Associate of Arts: Liberal Arts steering committee via a potential Higher Learning Commission Action Project.
Institutional Effectiveness and Information Technology have identified a work plan to develop, distribute, and partner with program subject matter experts on use of program data to strengthen improvement efforts.
Information related to the tactic is located in Institutional Effectiveness.
The tactic team met through the Fall 2012 semester, and the PEER policy was discussed and affirmed. Existing program evaluation models were also reviewed. The Career and Technical (CTE) programs currently have a program review process that is based on the requirements set forth by Iowa’s Department of Education. The committee determined that the existing breakdown of the Associate of Applied Science CTE degree programs are currently aligned systematically in a way that allows for the full development of the PEER policy. A detailed spreadsheet was updated containing the hierarchy of these programs.
The team reviewed Continuing Education’s Outcome Scorecard for their certificate programs. It was agreed that they have defined their program areas in a way that will allow for full development of the PEER policy.
Less definable are the Associate of Art and Associate of Science Liberal Arts degree. The tactic team concurred that a clearer and more holistic program structure for the Liberal Arts degree would facilitate the program process as outlined in the PEER process. The question unanswered was: Is the Liberal Arts degree a program or a grouping of transferable courses? It was recommended that John and Bill meet with the Arts and Science deans to discuss how the degree could be better defined.
As a result of the committee’s recommendation, the liberal arts and sciences faculty and deans have been asked to think about how to frame the Associate of Arts degree more intentionally as a specific program. Using the other programs on campus as a model, the Arts and Science division’s deans and faculty have begun the process of framing the Associate of Arts degree as a program. They have identified three clear concepts to help begin the process.
A set of objectives that are met through completion of the degree
A vision statement
A mission statement
The Arts and Science deans have proposed the following plan to establish the objectives, vision, and mission of the Associate of Arts: Liberal Arts program.
A steering committee made up of one or two representatives from each of the distribution areas on the Arts and Sciences Degree Requirements document (golden rod sheet) and the deans will meet for a one day retreat in February to draft a mission statement, vision statement, and specific objectives.
The steering committee members will present a document summarizing the results from that retreat to their respective departments at a March department meeting for feedback.
The steering committee will meet for a two hour session in March to consider feedback and make any revisions.
In summary, the tactic team is unanimously recommending retirement of this tactic. The team has reaffirmed the PEER process and has identified next steps to fully implement the policy for all programs. The following active initiatives will continue in support of the full implementation of the PEER policy.
Associate of Arts: Liberal Arts steering committee
IT is working with IE to develop program profiles.
Once the above initiatives are completed, major next steps can be taking toward full implementation of the PEER process.
This committee had an initial meeting on March 21, 2012 and held subsequent meetings on April 12, 23 and May 9, 2012. The committee has developed an annual program review process. The document is currently in the early draft stage. The committee will resume meeting on August 30, 2012. Subsequent meetings have been scheduled through the end of the year.
The following represents progress to date on assessing and selecting a new Learning Management System to track program outcomes and implement other functions to better support student learning and instructional decision making.
Vendor Evaluations and Faculty and Staff feedback – April/May Done
Vendor Cost analysis and negotiations – June/July Done
Deep dive interviews with other Schools on specific points of interest – July/August Done
Assessment feedback from Dave Keller – July/August Done
Business Intelligence Capability from IR/IT – July/August Done
Put all analysis together on one pane of glass – August Done
Share analysis out, get feedback – August/September WIP
Make final selection decision – September (In Progress)
Once Learning Mangement System is selected the following timeline will be implemented by the LMS Team (Todd Prusha, David Hunt, Allan Schau, Phil Brown, Jon Neff in consultation with David Keller and other Academic Affairs subject matter experts)
September - December 2014 - Install, Setup, Testing, Small Pilots
January - May 2015 - Production and continued pilots
June - August 2015 - Production and continued pilots
August 2015 Fall Semester - Go Full Live
All process documentation is archived in KIN.
Discussion of product specifications including end-user functionality, systems integration, support and operations. Create list of products to examine including Blackboard Learn, Desire2Learn, TracDat, Taskstream, TK20 and eLumen.
Team recommends close examination of new Learning Management System to identify extent to which a single product could meet both LMS and outcomes assessment needs. Subset of team will work closely with Learning Technology Advisory Committee to review LMS products.
As of January 2014, the team recommends close examination of new Learning Management System to identify extent to which a single product could meet both LMS and outcomes assessment needs. A subset of the team will work closely with Learning Technology Advisory Committee to review LMS products.
December 2013, discussed product specifications including end-user functionality, systems integration, support and operations. Created a list of products to examine including Blackboard Learn, Desire2Learn, TracDat, Taskstream, TK20 and eLumen.
Resources for a software solution to track PEER policy rich curriculum and quality programs criteria were not allocated through the LSA PARK process for FY2014. Without allocated resources, other means will be sought to fulfill the objective of this team in incremental ways. The new Curriculum/Learning Outcome-Assessment Specialist will likely play a role in the effort when hired.
Academic Progress Measures: (target to be determined)
All departments/programs will use program effectiveness data and information to inform their design of their department-based professional development model.