With the recent announcement that employees will continue to work remotely, here are some announcements and reminders:
April 29, 2020
Mercy EAP Expands Visit Limit
As a way to support their clients and the community through the COVID-19 crisis, the Mercy Employee Assistance Program (EAP) is offering one additional session per employee, from May 1, 2020 – April 30, 2021. This is in addition to the current six visits per calendar year. This extended benefit applies to the employee only; it does not apply to immediate family members. Employees can contact Mercy EAP to inquire about available visits.
Mercy EAP offers virtual visits through the Mercy MyChart app. Virtual visit instructions can be found at Mercy EAP Video Visit. For an appointment, contact Mercy EAP at 319-398-6694. April 16, 2020
COVID-19 FY20 Vacation/Personal Day Balances
Due to the COVID-19 crisis, many employees have had to cancel vacation and/or personal leave plans or were unable to take time off due to added responsibilities related to the impact of the crisis on the College. As a result, full-time board-approved staff members and faculty will be allowed to rollover their unused vacation days and/or personal leave from fiscal/contract year 2020 and will have until the end of fiscal/contract year 2022 to use them.
There will be no change in the procedure for banking vacation days. Up to 5 days of the employee’s vacation balance on June 30th will be banked, not to exceed the 30-day banked vacation limit.
After available days have been banked, remaining vacation will be carried over into the Rollover Leave account.
Any personal leave hours for staff remaining on June 30, 2020, will also be carried over into the Rollover Leave account.
Any personal leave hours for faculty remaining on August 31, 2020, will be carried over into the Rollover Leave account.
FY20 staff vacation and/or personal days rolled into the Rollover Leave account must be used by the end of FY22 (June 30, 2022) or they will be forfeited. Faculty personal leave days must be used by the end of the FY22 contract year (August 31, 2022) or they will be forfeited.
April 13, 2020
Part-time Employees Now Eligible for Employee Assistance Program
The COVID-19 pandemic and resulting quarantine can be a stressful time for all of us. As we practice social distancing to maintain our physical health, news coverage and isolation can contribute to higher anxiety levels. To help more employees get through this difficult situation, Kirkwood has opened up the Employee Assistance Program (EAP) to include regular part-time employees and adjuncts. Those interested in utilizing EAP services are eligible for up to six counseling sessions at no charge to the employee from now until June 30, 2020.
To schedule an appointment, call 319-398-6694 to schedule an appointment. Virtual sessions are available.
April 3, 2020
Working from Home Employees who are able to work from home will be asked to continue to do so during the extended closure. Everyone will be required to check email and phone messages regularly during their normal work hours and provide services to students and colleagues as much as possible while working remotely. Employees should be keeping in touch with their supervisor about job expectations throughout the closure.
Paid Leave During the Closure Employees may use paid leave time during the college closure and should notify their supervisor if they are taking time off and won’t be available during their regular work hours. Employees should also activate their Outlook out-of-office notification for times in which they are not working.
Vacation Day Questions Questions have been raised about the inability to take vacation due to cancellation of travel plans and/or added responsibilities related to closure. This is under current review and any decisions regarding extension of using paid leave will be communicated to employees.
Employees are reminded to use the COVID-19 hotline if they:
Have been told they contracted COVID-19
Have been exposed to a person with COVID-19
Think they may have been exposed to COVID-19
Recently returned from a high-risk country (Level 3)
Kirkwood’s COVID-19 exposure hotline number is 319-784-1650.
Families First Coronavirus Response Act
The Families First Coronavirus Response Act (FFCRA) went into effect April 1, 2020. This link will provide employees with information their rights under this act and under what circumstances an employee may qualify for paid leave under this act. Employees who want to apply for a leave under FFCRA can contact Linda Arens at firstname.lastname@example.org.