ARTICLE I The name of this organization shall be KSA (Kirkwood Staff Association). It shall be a non-profit organization.
ARTICLE II The purpose of this organization is to promote the welfare of the membership and to provide a voice in the determination of the terms and conditions of employment for exempt/non-exempt personnel; this is to include in-service training and job skills improvement.
All full-time board-approved exempt/non-exempt staff are members of this Association with the exception of the following: 1. All Human Resources Department Staff 2. Executive Secretary to the President 3. Administrative Assistant to the Vice President of Instruction 4. Administrative Assistant to the Executive Director, Resource Development/Foundation 5. Payroll Specialist 6. Administrators 7. Managers 8. Supervisors Positions 1-5 are exempt whereas positions 6-8 are ineligible.
ARTICLE IV There shall be a minimum of two regular meetings per year of the general membership. Special meetings may be called, as needed, by the Executive Board, or by written request (petition) of ten percent of the members. Quorum for a meeting of the Association shall be two Executive Board Reps and no less than five of the general members.
ARTICLE V The Executive Board shall consist of the following: 1. Five elected officers A. The appointed chair of these standing committees: i. The Meet and Confer Committee ii. The Communication Council Committee iii. The Employee Support Committee B. Two additional members (appointed at Large) The Executive Board shall be the governing body of the Association except when meetings of the general membership are in session and majority rules. All matters affecting policies, aims and means of accomplishing the purposes of the Association not specifically provided for in this Constitution, or by action of the membership at a regular or special meeting, shall be decided by the Executive Board. The Leadership Committee shall meet by quorum. Minutes of each Leadership meeting shall be made available to all KSA members within ten working days after the Leadership Committee meeting.
ARTICLE VI A Recording Secretary shall be appointed at each meeting, for the purpose of representing the Association on the Meet and Confer Committee and for reporting to the Executive Board. Each person shall be familiar with policies and procedures of the Meet and Confer Committee. S/he will take minutes at all Meet and Confer meetings, including meetings with Administration, and will have the minutes posted to the Kirkwood website for all Meet and Confer and Executive Board members.
ARTICLE VII The Executive Board will notify all KSA members within four weeks prior to the annual June election to ask for nominations. All members are eligible to run for office. The ballot will be prepared by the Executive Board. The ballot will be presented to all KSA members, five working days prior to the election, via email. The annual election will be by secret ballot and by majority vote of those voting. Ballots can be returned electronically via email or the ballot printed and sent via campus mail. The time frame that ballots will be accepted will be listed on the ballot. No ballots will be accepted after the stated time frame. Ballots will be tallied and election results will be announced by the Executive Board within five working days after the election and announced at the annual June Membership meeting.
ARTICLE VIII The Executive Board may appoint any number of standing committees to carry out the goals of this Association. Such committees may include: Membership and Social Committees. Standing committees shall meet as often as necessary to accomplish their duties. They shall report their actions to each regular Executive Board meeting through their chair and shall report to the Executive Board as appropriate.
ARTICLE IX To amend this Constitution and By-Laws, a proposed amendment text, in full, must be distributed to the membership to be discussed and voted on, no less than 5 days prior to the next KSA General Membership meeting. After being brought before the membership for discussion, the vote will be announced at the meeting. If the majority of members, who voted, supported the change/s the Constitution and By-Laws will be moved to approval satus. The updated Constitution and By-Laws will need to be signed by the President of Kirkwood Community College.
ARTICLE X Anyone who has been a member of the KSA organization for 1 year prior to their retirement date can be designated as a retiree of the organization. As a retiree of KSA, this individual would become an honorary, non-voting, member. This retiree member is entitled to the agenda, to attend meetings, and have access to minutes of all General KSA Meetings.
NUMBER 1 - MEETINGS Section 1: At least two general membership meetings shall be called by the Executive Board each year. Other meetings may be called if deemed necessary. Section 2: Emergency meetings may be called by a majority of the Leadership Committee members, or by petition of ten percent of the membership of the Association. At least five days notice must be given to the membership of the Association for the calling of a general membership meeting. Any exception to this must have the approval of a majority of the Leadership Committee members. Section 3: The agenda for the meetings shall be distributed with the call. No item, not given in the agenda, shall be considered until all regular matters are completed. NUMBER 2 - AMENDMENTS To amend these By-laws, a proposed amendment text in full must be distributed to the membership and placed on the agenda not less than 30 days prior to the meeting in which it is to be considered. After being brought before the membership for discussion, a majority vote of those members present in favor will amend the By-laws. NUMBER 3 - COMMITTEES Section 1: The chair of each standing committee, (except Meet and Confer, Communications Council, and the Employee Support Committees), shall be appointed by the Executive Board. The name of their newly selected chairs will be given to the Executive Board no later than July 31st. The chairs of all standing committees will serve for a minimum period of one year on the Executive Board. Section 2: The Meet and Confer committee shall consist of the four KSA Members, the Recording Chair, and three elected members from the exempt/non-exempt classifications of KSA and preferably one from each of these areas: maintenance, technical, clerical, and professional support. In the event a representative of a classification is unable to be secured, a member-at-large will be nominated. Terms of office for committee members shall be three years. The Meet and Confer committee shall be empowered to represent the membership to administration in matters concerning salary, benefits, and all else concerning the General Membership. Section 3: KSA sees the role of an Employee Support person as a sounding board for KSA eligible employees, who have concerns about workplace issues, which affect them in their workplace. The terms of office will be three years for the Leadership Committee, each elected member. The Employee Support Committee shall be empowered to represent individual members with concerns of grievance through the appropriate channels. In the event that a member of the Employee Support Committee will be unable to complete his/her term, a replacement will be appointed by the Executive Board. Section 4: The Communications Council Committee shall consist of one Executive Board member of KSA (serving a 3-year term as Chairperson) and three elected KSA members (who will be elected at the June election). Terms of office for committee members will be three years. In the event that a member of the Communications Council is unable to complete his/her term, a replacement will be appointed by the Executive Board. NUMBER 4 - ELECTION PROCEDURES Section 1: The KSA Executive Board shall perform and be responsible for the following duties: a. It shall present the nominee(s) for each office to the membership at large, no later than 5 full working days before the annual June election. b. It shall present a (the) nominee(s) for each unfulfilled term(s) of office to the membership at large, no later than 5 full working days before the voting meeting. c. Each nominee presented for an office, shall indicate (prior to voting) his/her willingness to serve for the office for which s/he has been nominated. Section 2: Election shall be by majority vote of those voting, if a quorum has voted. Arrangements shall be made prior to the election to allow for absentee ballots for those unable to attend the regular election meeting. (See NUMBER 6 for Absentee Ballot Procedure.) Section 3: a. The Annual Election shall be by secret ballot at the June General Membership meeting each year. Those elected, will take office on July 1 following the election. b. Special Election meetings shall be by secret ballot on a date to be determined by the Executive Board. Those elected will assume office immediately following the election meeting. NUMBER 5 - VOTING PROCEDURES FOR THE KSA PACKAGE Section 1: The proposed KSA package for the upcoming year, which has been developed by a sub-committee of KSA members, will be distributed to all KSA members no later than 5 full working days in advance of the meeting in which it will be voted upon. A majority vote of those members present in favor, provided there is a voting quorum, will show acceptance of the KSA package. 1) Absentee ballots will be in the hands of the Recording Chair prior to the deadline stated on the ballot. 2) These ballots may be completed by contacting the Recording Chair no earlier than 5 full working days prior to the voting meeting and no later than 11:00 A.M. on the day of the voting meeting. 3) Any absentee ballots that are received after 11:00 A.M. on the day of the voting meeting will be considered invalid, will not be counted and will be destroyed. 4) Valid absentee ballots will be taken to the voting meeting and will be counted with the rest of the votes that are cast at the meeting. The Kirkwood Staff Association (KSA), being recognized as a standing committee of the President, and being duly constituted, has adopted the foregoing constitution and by-laws which are operational in content and in harmony with the terms and conditions of employment as outlined in the Kirkwood Employee handbook. Dated this 26th day of March, 2007.
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