What is FERPA?
What are a student's rights?
What are a parentís rights under FERPA?
Can I get my son or daughterís education records since Iím paying the bill?
Can I call college officials to find out how my son or daughter is doing?
How can my son or daughter give me permission to speak with Kirkwood about his or her education records?
What if my son or daughter is a minor?
As a parent, will I receive the grades for my son or daughter?
How can I find out about my son or daughter's academic progress, account balance, class schedule or academic record?
Where can I obtain an enrollment verification for my insurance company?
Can I call for information about financial aid awards?
Who is a student?
Who is not a student?
What are education records?
What is personally identifiable information?
What is directory information?
What is written consent?
Who is a school official?
What is legitimate educational interest?
Where can I find more information about FERPA?
Q: What is FERPA?
A: A federal law designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate and misleading data through informal and formal hearings.
Q: What are a student's rights?
A: 1. To inspect and review their education records.
2. To request to amend their education records.
3. To limit disclosure of directory (public) information.
4. To file a complaint with the U.S. Department of Education concerning an alleged failure by the institution to comply with FERPA.
Q: What are a parentís rights under FERPA?
A: We recognize that parents provide a great deal of financial and emotional support to their children while they are students at Kirkwood. However, we must balance this recognition with the fact that students have legal rights that must be fully respected. Once your son or daughter attends a college class, you no longer have an automatic right to access his or her education records, no matter the student's age. Instead, the access rights transfer to your son or daughter. We cannot discuss your student's information without the written consent of the student.
Q: Can I get my son or daughterís education records since Iím paying the bill?
A: FERPA requires the studentís written consent before we can release education records to parents. Your student can login to EagleNet to show you the records, or complete a Consent for Release of Education Record to allow us to speak to you about the records.
Q: Can I call college officials to find out how my son or daughter is doing?
A: Your son or daughter has primary responsibility for keeping you informed about his or her progress at Kirkwood Community College. FERPA only allows Kirkwood to relay policy information and general observations that are not part of the recorded education record.
Q: How can my son or daughter give me permission to speak with Kirkwood about his or her education records?
A: The student can complete a Consent for Release of Education Record to allow us to speak to you about his or her records.
Q: What if my son or daughter is a minor?
A: The collegeís policy regarding communication with parents applies equally to students who are minors. When a student attends a Kirkwood class, regardless of the studentís age or the class location, rights under FERPA transfer to the student.
Q: As a parent, will I receive the grades for my son or daughter?
A: Grades are not sent to parents. Your son or daughter can show you their grades by logging in to EagleNet.
Q: How can I find out about my son or daughter's academic progress, account balance, class schedule or academic record?
A: The college recommends that you ask your son or daughter about his or her academic progress.
Q: Where can I obtain an enrollment verification for my insurance company?
A: Students can log in to EagleNet for Students and request an Enrollment Verification. Please be aware that if the student has requested a Directory Information Release Block, the verification cannot be fulfilled.
Q: Can I call for information about financial aid awards?
A: One Stop staff are available to answer questions about aid programs and financing options for Kirkwood families. Regardless of the student's consent, staff will respond to parent questions regarding the parent's own financial information and provide general information regarding financial aid awards. Once the student has attended class at Kirkwood, the student will need to provide a Consent for Release of Education Records before the staff will discuss details of the student's financial aid award.
Q: Who is a student?
A: Any individual who is officially registered and has attended a Kirkwood class, regardless of their age or the class location, or who has been officially registered and attended in the past, and about whom the college maintains education records.
Q: Who is not a student?
A: A person who has applied for admission to but has never been in attendance at the college.
Q: What are education records?
A: With certain exceptions, education records are all records relating to a student that are maintained by the college. Education records include any record, file, document, email or other material (handwritten, digital, photographic, etc.) which contains information directly related to a student such as a student's academic progress, financial information, medical condition, personal interest item or student worker information.
Q: What is personally identifiable information?
A: Information that would directly identify the student or make the student's identity easily traceable, including, but not limited to:
1. The name of the student, the student's parent or other family members.
2. The student's contact information (address, phone number, email address).
3. A personal identifier such as k number or Social Security Number.
4. Any other personal characteristics that make the student identifiable.
Q: What is directory information?
A: Directory information is data that is generally not considered harmful or an invasion of privacy if released. It may be disclosed to outside organizations without a student's prior written consent unless a student has informed the college that he or she wishes to restrict the release by submitting a Directory Information Release Block form. Kirkwood Community College has designated the following items as "Directory Information":
1. Student's name.
2. Degrees, diplomas, certificates earned and awards (e.g., Dean's list).
3. Dates of attendance (e.g., Fall 2010, Fall 2010-Spring 2012).
4. Enrollment status (full-time, part-time, not enrolled).
5. Participation in officially recognized activities (e.g., SIFE, DECA).
6. Participation in officially recognized sports.
7. Height and weight of members of athletic teams.
8. Major and hometown (for commencement program only).
Q: What is written consent?
A: Written consent allows Kirkwood to release non-directory information from a studentís education record. To give consent, a student should complete the Consent for Release of Education Record. The form specifies the records to be released, states the purpose of the release, identifies the party or parties to whom release may be made, is signed and dated by the student and maintained by Kirkwood.
Q: Who is a school official?
A: Kirkwood defines a school official as:
1. A person employed by the college.
2. A person or company employed by or under contract to the college to perform a special task on behalf of the college, such as an attorney, auditor or collection agency.
3. A member of the Kirkwood Board of Trustees.
4. A member of an accreditation committee.
5. An employee at a high school where a Kirkwood student is dual enrolled.
6. An employee of a state or federal approving agency.
Q: What is legitimate educational interest?
A: When a school official is performing a task that is specified in their position description or contract, or when there is a demonstrated "need to know" by those school officials who act in the student's educational interest.
Q: Where can I find more information about FERPA?
A: Kirkwood Community College's FERPA policy can be found at www.kirkwood.edu/catalog.