Academic Appeals

Academic appeals are addressed to the College Academic Policies and Procedures Committee. 
Appeal Process 
You may appeal of final course grade provided that:

  1. conferences have been held first with the instructor assigning the grade and then the appropriate dean;
  2. the appeal is presented in writing to the chairperson of the committee. Download the grade appeal form via this link or obtain a copy at the Healthcare Simulation Center in 2006 Linn Hall;
  3. the written appeal must be presented to the committee within 100 calendar days from the date of which the grade was assigned in EagleNet.

Final Course Grade Hearing Procedure
The chairperson will notify all participants in the appeal of the time and location of the hearing. The format of the hearing consists of a verbal presentation by the student, a verbal presentation by the instructor or designee, and questions by committee members. The student and the faculty person will each have 15 minutes to present information and answer committee questions. All persons directly involved in the appeal will be given written notification of the outcome. The committee’s decision is final.
Staff Rights
Any faculty/staff member directly involved with any student appeal will be notified of the appeal upon receipt of such by the committee chairperson. The chairperson will also notify the staff person of the date, time and place of the appeal hearing and request that the staff member provide written information responsive to the appeal. The involved faculty/staff person or designee has the right to appear before the committee, personally present information and answer questions pertinent to the appeal.

Student Rights
The student will be notified by the chairperson of the date, time and place of the appeal hearing. The student has the right to appear before the committee, and personally present information and answer questions pertinent to the appeal. Alternately, the student may appear before the committee via telephone, Skype or other internet-based communications.
Other Appeals
The committee may also hear other academic policy and procedure appeals at the request of the Vice President of Instruction for a committee recommendation.

Disposition of Appeals

  1. Grade Appeals
    Within 10 working days of the hearing, all persons directly involved in the appeal will be given written notification by the committee chairperson of the committee’s decision about the appeal. The committee’s decision is final. The plurality of the vote or the nature of the votes cast by individual committee members will not be disclosed.
  2. Graduation Requirements Appeals
    Within 10 working days of the appeal hearing, the committee chairperson will notify all persons directly involved of the committee’s recommendation. The committee’s decision is final. The plurality of the vote or the nature of the votes cast by individual committee members will not be disclosed.

Auditing Courses
Audit enrollment in courses provides students the opportunity to attend a class as a noncredit participant, usually as a listener-observer. This kind of enrollment may have value for students who want an introduction to subjects outside their major fields, a review or refresher, or other purposes where credit and grades are not needed or would pose an unnecessary academic threat.

With the permission of instructors, students can enroll in any courses on an audit basis. Students and instructors must agree on what portion(s) of courses the students plan to audit and the requirements the instructors have for attendance and participation. If the students fulfill the agreement for the audit, the grade of “N” will be entered on the students’ academic transcripts. If the students do not fulfill the audit agreements, the registrar, upon request from the instructor, will withdraw the students from the courses and assign a grade of “W.”

Audit enrollments carry no credit or grade point value. No inference is made regarding the quality of a student’s mastery of the course subject matter.

Standard tuition applies to all audit enrollments regardless of the length and scope of the audit. The last day to submit this completed form is the 5th business day of the semester. Once changed to audit, the class cannot be changed to graded credit.

Computing Grade Point Average

Grade point average is computed by multiplying the number of semester credits for each course by the numerical value of the grade given for that course. These values are then added together for the total points, which are then divided by the total number of credits for the GPA.

Credit Assignment in Emergency Situations

After completing at least two-thirds of an academic term, a student may petition to receive a grade and credit for all courses in the program at the time of such emergency situations as:

  • Induction, but not enlistment, into the United States armed services.
  • Serious personal or family illness requiring the student to withdraw from all classes.
  • Death in the immediate family.
  • Other similar emergency circumstances that prevent the student from completing the academic term.
  • Students who believe they are entitled to consideration under this policy must file petitions with the One Stop office, 202 Kirkwood Hall. Appropriate documentation of emergencies must accompany petitions. A committee will review the petitions to ensure conformity with the policy. Those found to be in conformity will be forwarded for response to instructors involved. Instructor response may include assigning grades then in progress, assigning reduced grades in consideration of unmet course requirements or declining to assign grades. In any case, students retain the right to withdraw from courses.

Dean’s List

Students with outstanding academic records are named to the Dean’s List. To qualify, a student must have completed 12 credit hours of graded coursework and achieved a grade point average of 3.3 or higher. A minimum of six graded credit hours must be earned in the term of the award.

Forgiveness of Failing Grades

Grades of “F” (or any other failing grades) can be changed to “O” (no credit) if:

  • The student is currently enrolled, tuition has been paid and the student has not been enrolled in any program of higher education for a period of at least three consecutive years since the final day of the term last attended.
  • The student has honorably served in the U.S. armed services for at least two years since receiving the failing grades.

Grades of "F" (or any other failing grades) in one specific term can be changed to "W" (withdrawn) if:

  • The student has no "W" or "O" grades and failed to complete an official withdrawal in that term.

For more information, contact the One Stop office, 202 Kirkwood Hall, 319-398-7600. 
Grading System

Kirkwood uses a 4.0 grading system. Kirkwood grades and their meanings are given below:

A = 4.00
A- = 3.67
B+ = 3.33
B = 3.00
B- = 2.67
C+ = 2.33
C = 2.00
C- = 1.67
D+ = 1.33
D = 1.00
D- = 0.67
F = 0.00

P = Passing Credit
Q = No Credit
I = Incomplete
E = Excused Without Credit
T = Credit by Examination
N = Audit
W = Withdrew from Course
X = Course Repeated
O = Original Grade Removed

The grades A, B, C, D and F are included in the computation of grade point average. Credit toward graduation is granted for A, B, C, D, P and T.

Incomplete Grades

A student who is unable to complete the assigned work of a course due to extenuating circumstances may be assigned the grade “I” (Incomplete). In such cases, the instructor and the student must complete an Incomplete Grade Agreement form documenting the course requirements remaining and the date by which they must be completed.

The maximum time a student is permitted to carry an incomplete grade is one year. After this time, in the absence of any alternative grade being assigned by the instructor, the “I” grade will be changed to “F.” 

Numerical Semester Grade

Course Grade   Value   Credits   Point
X A = 4.0 x 3 = 12
Y B = 3.0 x 3 = 9
Z F = 0.0 x 4 = 0
GPA = grade points (21) divided by semester credits (10) = 2.10 GPA. The same method is used to compute the cumulative grade point average.


Repeating Courses for a Better Grade

Students may repeat courses taken at Kirkwood to try to improve their original grade. The lower grade will be changed to X, which carries no credit and has no effect on the grade point average. The best grade will be used in the GPA calculation. For those courses that may be taken for credit more than once, the second grade will not replace the first.

Waiver Credits

To issue a waiver of a course requirement, the student must describe and document all knowledge, skills and previous occupational work experience as it pertains to the course(s) in question. Upon satisfactory completion of a minimum of 16 credit hours at Kirkwood, the student request will be officially processed. The waiver of course requirements must have the final approval of the dean in each respective department. The student’s degree audit will indicate the courses that were waived under this policy. Questions regarding waiver of course requirements should be directed to the appropriate department office.