Adds, Drops and Withdrawal of Registration
Dates for adding and dropping classes are listed in the calendar section of this planner. Comparable dates for shorter sessions are available from the One Stop office.
You may add a course at any time before it starts, subject to the course load conditions and tuition schedule on page 66.
You may drop individual courses prior to the drop date listed on the academic calendar and from the dates available from the One Stop office. Classes may be dropped at eaglenet.kirkwood.edu. After the last day to drop individual courses for a semester or a session, you must remain in the scheduled courses. You will receive “F” grades if you stop attending classes without officially dropping them. Classes that have ended cannot be dropped.
Withdrawal requests must be completed by the Friday prior to the last day of the class, for full term length courses. A grade of “W” will be assigned.
The grades A, B, C, D and F are included in the computation of grade point average. Credit toward graduation is granted for A, B, C, D, P and T.
One of the requirements for receiving financial aid is that you attend the classes for which you are registered. We will disburse financial aid based on the number of credits you have been reported as attending. If you have late-start classes, some of your prorated awards will not be sent until you are attending those late start classes. Students who are enrolled less than full-time are considered part-time students. For part-time students, a lower cost of attendance will be used to determine eligibility for financial aid awards. If your attendance level changes up to the end of the second week of classes, this may change the amounts of your awards.
Online Registration Restriction
Qualifying writing and reading placement scores (COMPASS or ACT) are required in order to enroll in online classes. Students with previously earned online credits are exempt from this restriction.
Students with a grade point average of less than 1.8 for all online classes within the previous three years will have a registration restriction placed on their record. The restriction prevents registration in online classes until the average for online courses reaches 1.8 or better, or a three year period has passed. The average for online courses can be improved by retaking failed or low-scored courses in a face-to-face format. In cases where extreme hardship or medical conditions can be documented a petition for policy waiver may be submitted for committee review and decision on reinstatement. Note: This registration restriction does not prevent students from enrolling in face-to-face or hybrid format classes, only online classes.
Assignments and Examinations
Students are expected to complete all class assignments and examinations on time. It is the student’s responsibility to make up any work missed during an absence from class.
Students must be present for final examinations as scheduled. In cases of illness or emergency during final exams, a student may be excused and the exam rescheduled by the instructor. In cases where such illness or emergency may extend more than a few days, the procedure for incomplete course work should be followed.
Cheating and Plagiarism
Kirkwood students are responsible for authenticating any assignment submitted to an instructor. If asked, you must be able to produce proof that the assignment you submit is actually your own work. Therefore, we recommend that you engage in a verifiable working process on assignments. Keep copies of all drafts of your work, make photocopies of research materials, write summaries of research materials, hang onto Writing Center receipts, keep logs or journals of your work on assignments and papers, and save drafts or versions of assignments under individual file names on your computer.
The inability to authenticate your work, should an instructor request it, is sufficient ground for failing the assignment. In addition to requiring students to authenticate their work, Kirkwood Community College instructors may employ various other means of ascertaining authenticity – such as engaging in Internet searches, creating quizzes based on student work, or requiring students to explain their work or process orally.
Procedure and penalties for confirmed cheating and plagiarism are:
First Offense:The instructor will have the authority to issue a failure on the paper, exam or assignment on which cheating or plagiarism was established. A record of the incident will be reported to the dean of students.
Second Offense: Upon confirmation of the student’s second offense by the dean of students, the instructor will have the authority to issue a failure for the course in which the second incident occurred.
Third Offense: Upon confirmation of the student’s third offense by the dean of students, the student will be subject to suspension from the college for one semester.
Class Attendance and Class Attendance Policy Related to College Sponsored Activities
Students are expected to attend all sessions of classes for which they are enrolled. Absences shall in no way lessen student responsibility for meeting the requirements of any class. Students are expected to know the attendance policy of each of their instructors. Failure to abide by an instructor’s attendance policy may adversely impact their grade.
Class Attendance Policy
Learning is central to our work at Kirkwood Community College. Faculty members use educational experiences to facilitate learning, and students learn by engaging in those experiences. Attendance and engagement in all scheduled classes is regarded as integral to learning and is expected of all students.
Kirkwood faculty members identify expectations for learning and attendance in their course syllabi. Students are accountable for the learning outcomes for each session, including those sessions that have been missed. Assessments of learning that occur during an absence may or may not be made up, depending on the policies of the instructor and the nature of the absence. Absences that result from participation in college-sponsored activities will be accommodated, subject to the guidelines listed below. For all other absences, authorization of an excuse is the province of the individual faculty member and subject to the standard appeal process.
Class Attendance Policy Related to College-sponsored Activities
College-sponsored activities (excluding practices) include athletic competitions, student academic competitions and conferences, musical and drama performances, and class field trips. Questions on whether an activity is a college-sponsored event for purposes of this policy should be directed to the vice president of instruction. If anticipated absences for a semester appear to be extraordinarily numerous or difficult to accommodate, a faculty member may appeal the need for the full accommodation to the vice president of instruction. Students involved in activities where they are required to represent the college, i.e. college-sponsored activities, must give written notice to the faculty member at least one week in advance of the absence unless last-minute schedule changes make this notice impossible. If regular season athletic schedules have been developed, student participants must present written notice of anticipated absences within the first week of the semester. Failure to provide timely written notice may result in a loss of this opportunity.
The faculty shall accord students the opportunity to independently make up course work or work of equal value, for the day(s) the event was scheduled and to take a scheduled exam at an alternate time. The faculty member shall determine alternate exam times and due dates for missed course work. These assigned dates may be prior to the date of the absence.
Organizers (coaches, faculty and staff) of college-sponsored activities shall:
1) assist students in planning class schedules to minimize the number of absences;
2) inform students of their responsibilities as described above; and
provide written communications to the faculty member announcing and verifying the need for student class absences. Written notices should be provided at the beginning of the semester if the schedule is known, or as soon as possible after the need for a student absence is determined.
Those pursuing 12 semester hours or more during any semester (nine hours or more in a summer term) are considered full-time students. To earn an associate degree in four semesters, students should plan to enroll for an average of 16 hours per semester.
The college will define full-time student status as less than 12 hours in rare situations that are based upon medical conditions that qualify for disability accommodations. The college will conduct its own assessment, as well as require assessment and documentation from qualified medical sources in accordance with already-established college ADA procedures. The determination will not supersede currently established federal financial aid regulations.
There is no limit on the number of credit hours a student may carry in any semester. However, any student wishing to enroll in more than 18 hours in a semester or more than 12 hours in a summer semester will need the department dean’s signature.
Students may not take a course for more or less credit than that assigned in the college catalog or credit class schedule.
Part-time course work may be undertaken in many programs. Students with an interest in attending part-time are advised to contact the appropriate program department for details.
Credit by Examination
Students may earn credit hours through the College Level Examination Program (CLEP) or through a variety of department-approved subject matter examinations or Advanced Placement tests. These examinations enable students to earn college credit for their knowledge in various subject areas by allowing them to test out of individual courses. Credits awarded through the examination process will count toward the number of credit hours needed for the program degree, diploma or certificate. The dean of the respective department will have final approval of credits awarded by examination. For further information about these exams, check with the One Stop office.
Earning Multiple Awards
Kirkwood confers certificates, diplomas and degrees. These awards are earned in progression based on the number of credit hours needed to complete the required program of study. A student may earn, and the college will confer, multiple certificates and diplomas per term, but only one degree per term. To earn another degree, the student must complete an additional 12 semester hours of resident course work.
Fraudulent Academic Credentials
Anyone seeking to become a student at Kirkwood Community College who submits fraudulent or altered academic credentials to the college, or who is found to have fraudulently altered Kirkwood academic credentials or records, will be subject to penalties decided upon by the college ranging from suspension or expulsion and/or legal prosecution.
Independent study is special course work offered to expand knowledge in a specific area beyond the existing curriculum. Students requesting independent study must have previous backgrounds and good performance records in the areas in which independent study is sought. Independent study should not be used to meet college requirements that can be satisfied through regular course offerings. Students need to discuss the independent study course contract with instructors before registering.
As of January 2012, all new degree-seeking and diploma-seeking students registering for more than six credit hours are required to take the Compass test prior to registration, unless they meet one of the following exemptions (allow at least two weeks for these exemptions to be evaluated):
- Completed the Compass test or ACT and sent the official record of scores to Kirkwood. Math scores are considered valid for two years while reading and writing scores are valid for three years.
- Successfully completed (C or better) college-level math and writing classes at a regionally accredited college.
- Earned a Bachelor's degree from an accredited college.
Program/Area of Study Changes
A student who changes his/her program/area of study will be accountable in terms of graduation requirements only for work done in the new program/area of study. The course work and grade point average earned in earlier programs/areas of study will continue as part of the student’s transcripts and records, but only those courses and grades applicable to the new program/ area of study will be used to determine graduation. A student contemplating a change of program/area of study is encouraged to discuss his/her plans fully with a member of the counseling staff or with his/her academic advisor.
Students who have withdrawn from the college in good standing and who desire to be readmitted should apply at www.kirkwood.edu/apply. Students who are readmitted after absence from the college and who desire a degree, diploma or certificate will be required to fulfill current graduation requirements.
Refund of Tuition
All refunds are for tuition only and are computed as of the date the class is dropped via EagleNet or is withdrawn at the One Stop Office or at a Kirkwood center.
- For a standard length class, a student may drop up to the end of the first week and receive a 100 percent refund.
- For a standard length class, a student may drop up to the end of the second week and receive a 50 percent refund.
- For a class that is one to eight days long, a student receives no refund beginning the first day of class.
- For a class that is nine to 33 days long, a student may drop up to the end of the first day of the class and receive a 50 percent refund.
- For a class that is 34 to 81 days long, a student may drop up to the end of the second calendar day of the class and receive a 100 percent refund.
- For a class that is 34 to 81 days long, a student may drop to the end of the fourth calendar day and receive a 50 per cent refund.
Financial aid recipients who withdraw from all classes are subject to the federal regulations regarding return of funds. The One Stop office will make this calculation after all classes are dropped. This may result in a balance due for the student. Any student who is considering dropping all classes should speak with a financial aid representative to determine how this will affect the financial aid award.
Students completing associate degrees must earn a minimum of 16 credit hours from Kirkwood.
Students completing diplomas must earn a minimum of 8 credit hours from Kirkwood.
Students completing certificates must earn a minimum of 6 credit hours from Kirkwood.