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WORK-STUDY POLICIES AND PROCEDURES

The Work-Study program offers you a chance to work at a part-time job allowing you to earn money to help pay educational or personal expenses. By being awarded Work-Study dollars, you are given the opportunity to obtain an on- or off-campus job. If you choose to work off-campus, it must be for a non-profit organization or public agency, and the work performed must be in the public interest. Work-Study is to be performed between the dates of July 1st– June 30th.

Steps to Obtaining a Position

  1. If you are eligible for work-study, you will be notified via email that you are eligible. Your next step is to visit www.kirkwood.edu/workstudy and view the current work-study openings. If you do not receive notification that you are eligible, you can inquire with One Stop or Brenda Schafer to see if you are eligible.
  1. Contact the supervisor of the Work-Study position you are interested in to set-up an interview. Contact information is listed for each work-study opening.  If you are not hired, or would like to interview for a different position, please visit the work-study website for current job openings.

Expectations for Student

  • Work-Study is considered a job, and there are certain job-related procedures and expectations. If job performance and/or behavior does not meet the expectations of the supervisor and/or the job requirements, you may be asked to find a different position or become ineligible for Work-Study depending on the circumstances.
  • You are expected to show up for work at your scheduled times. If you cannot make it to work at your scheduled time, you need to call your supervisor immediately and let them know.
  • While on the job, you must be performing work-related duties as determined by your supervisor.
  • Appropriate work attire is expected at all times. See your supervisor for suggestions; it can vary with different Work-Study positions.
  • Generally speaking, you can work up to 20 hours per week. Though due to funding most jobs average between 10-15 hours per week. See your supervisor for specific hours of work and scheduling.
  • If at any time you wish to discontinue your Work-Study position, it is your responsibility to inform your supervisor immediately giving them two weeks notice, if possible. Then contact Brenda Schafer at 319-398-4934.
  • If you do not show up for work for any reason and you do not contact your supervisor within two days, your Work-Study will be declined. You may not be eligible for Work-Study for the remainder of the Work-Study year.

Responsibilities for Supervisor

  • The supervisor will determine the students' work schedule and job duties.
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  • Time sheets are filled out within the students' Eaglenet and will be submitted to the supervisor on the cutoff date according to the Payroll Calendar (supplied to the student by the supervisor). It is the responsibility of the supervisor and student to monitor the hours worked to ensure that the student does not exceed their remaining Work-Study award balance. If the student works more hours than their award, the department is responsible for payment of wages. To check on a remaining balance, supervisors can utilize Reporting Services or contact Brenda Schafer.
  • It is the responsibility of the supervisor and the student to monitor that the student does not become ineligible for work-study if one of the following occur:
        * Student withdraws completely from Kirkwood classes
        * Student drops to less than part-time for the semester
        * Student is put on Financial Aid Suspension
        * Student graduates from Kirkwood Community College
  • The supervisor will have you complete an I-9, W-4 and Direct Deposit form. Appropriate identification (1- Driver’s License/picture ID, plus Social Security Card/certified birth certificate; or 2- current passport) will be required to complete these forms.

Pay Practices

  • You will be paid at a rate of $8.00 per hour, unless told otherwise.
  • You will be paid bi-weekly.
  • Work-Study students can retrieve payroll information in their Eaglenet. Log into ‘Eaglenet for Employees,’ click on ‘Pay Advices,’ click on the date of the paycheck you wish to view. You can print this paycheck stub for your records. You could also access your W-2 form for tax purposes if you consent.

Since Work-Study is a form of financial aid, you will become ineligible for Work-Study immediately if any of the following occur:

  • You withdraw completely from Kirkwood classes
  • You drop to less than part-time for the semester (less than 6 credits) 
  • You are put on Financial Aid Suspension
  • You graduate from Kirkwood Community College

Any hours worked after the date of any occurrences listed above will not be paid.

If you have any questions or concerns about Work-Study, please contact Brenda Schafer at 319-398-4934 or email her at brenda.schafer@kirkwood.edu.