Link to Kirkwood Community College

You can order a college credit transcript to be sent to another college by completing the Official Transcript Request form

If you would like a transcript mailed to you, call the One Stop office at 319-398-5412 or email us. To have a transcript sent anywhere other than to another college or yourself, you must submit your request in writing with your signature. Mail your request to:

One Stop office
Transcript Request
P.O. Box 2068
Cedar Rapids, IA 52406

In accordance with common higher education practice, only transcripts mailed from the Registrar's Office of one college to another are considered official. Transcripts that have been in the possession of students are not official.

Unofficial college credit transcripts can be picked up at the One Stop office. A photo ID is required.

If you need a transcript from Continuing Education (Non-credit), High School Completion/GED or Truck Driving, you will need to contact those departments.

TRANSFERRING CREDITS TO KIRKWOOD FROM OTHER COLLEGES:
Kirkwood will accept the credit given to a student who has done previous work at another college provided that the work was:

  • part of the curriculum of an associate's degree program that is the equivalent of a Kirkwood associate's degree program; or
  • part of a baccalaureate degree program.

To transfer credits, please order an official transcript from your previous college(s).

The address to send transcripts to at Kirkwood is:

Kirkwood Community College
One Stop office
P. O. Box 2068
Cedar Rapids, IA 52406

STUDENT RECORD RETENTION POLICY:
Kirkwood retains official academic records of enrollment and credit earned (transcripts) in perpetuity. All other student record documents are destroyed two years after the student was last enrolled at Kirkwood. At that time the transcript is considered the final accurate record of academic accomplishment.
 

MEDICAL REFUND POLICY:

A student who has a specific medical issue that prevents him or her from completing the semester may submit an appeal of policy and request a refund. The process is as follows:

  • Write a letter explaining the situation.
  • Along with the letter, provide all detailed documentation.
  • Submit all information together to the One Stop Office, 202 Kirkwood Hall.
  • Students will receive written notification of the decision via email by the end of the semester in which the request is submitted.  

Requests will be considered for the current semester and retroactively for one semester prior to the date in which the request is made. This includes the summer semester (e.g. a request submitted after classes begin in the spring semester may be made for spring or the previous fall semester only). 

The decision of the committee will be considered the final decision of the institution. No further appeals will be considered.

EXTENUATING CIRCUMSTANCES PETITION:
The Special Appeals Committee may approve an exception to a Kirkwood policy in situations that are beyond the studentís control. Students who feel they have extenuating circumstances that would warrant an exception to an enrollment or refund policy should appeal in writing to the One Stop Office, which will present the appeal to this committee.

TUITION REFUND POLICY
All refunds are for tuition only and are computed as of the date the class is dropped via EagleNet, or is withdrawn at the One Stop Office or at a Kirkwood center.

  • For a standard length class, a student may drop up to the end of the first week and receive a 100 percent refund.
  • For a standard length class, a student may drop up to the end of the second week and receive a 50 percent refund.
  • For a class that is one to eight days long, a student receives no refund beginning the first day of class.
  • For a class that is nine to 33 days long, a student may drop up to the end of the first day of the class and receive a 50 percent refund.
  • For a class that is 34 to 81 days long, a student may drop up to the end of the second calendar day of the class and receive a 100 percent refund.
  • For a class that is 34 to 81 days long, a student may drop up to the end of the fourth calendar day of the class and receive a 50 percent refund.

EXTENUATING CIRCUMSTANCES REQUEST GUIDELINES:
Requests for extenuating circumstances are considered on a case by case basis by a special appeals committee according to the following guidelines:

  • Requests must include detailed supporting documentation. However, documentation alone does not assure a request will be granted (e.g. a doctorís excuse or note).
  • Students receiving financial aid and who withdraw from all classes are subject to the federal regulations regarding return of funds. The One Stop office will make this calculation after all classes are dropped. This may result in a balance due for the student. Any student who is considering dropping all classes should speak with a financial aid representative to determine how this will affect the financial aid award.  Contact the One Stop office, 202 Kirkwood Hall, for the appropriate schedule.
  • Generally, extenuating circumstances requests will not be granted more than once during a studentís tenure at Kirkwood unless extraordinary circumstances merit such consideration.
  • The decision of the committee will be considered the final decision of the institution. No further appeals will be considered.
  • Students granted a tuition refund due to medical reasons will be required to provide evidence that the condition that precipitated the need for the refund has been sufficiently treated or improved to the point where it will no longer adversely affect the studentís ability to complete future courses for which the student is registered.

EXTENUATING CIRCUMSTANCES PETITION PROCESS:

  • Submit a request explaining the situation.
  • Along with the request, provide ALL detailed documentation. Be sure the documentation includes the dates of your extenuating circumstances.
  • Submit all information together to the One Stop Office, 202 Kirkwood Hall.
  • Students will receive notification of the decision via email.
  • Appeals received by the end of the 9th week of the fall or spring semester will be decided before priority registration begins for that semester. Priority registration generally takes place in November and April. Appeals submitted after the 9th week of the fall or spring semester will be decided by the end of the semester. Appeals submitted in the summer semester will be decided by the end of the semester.