Kirkwood Community College

Kirkwood Community College Credit Catalog 2017-2018

Accommodation Services for Students with Disabilities

Kirkwood Community College does not discriminate against qualified individuals with disabilities. The College provides reasonable accommodation(s), as required by law, to otherwise qualified applicants and students with disabilities in all education programs, activities, services and practices, including application procedures, admissions, course selection, the awarding of degrees, discipline and dismissal. Educational opportunities will not be denied to an otherwise qualified applicant or student because of the need to make reasonable accommodation(s) or modification(s) for the physical and mental impairment(s) of any such individual.

Definitions

A student “with a disability” is: an individual with a physical or mental impairment that substantially limits one or more of the major life activities, a person with a record of such impairment, or a person who is regarded as having such impairment.

  • Individuals with disabilities may include persons who have: mobility, sensory or speech impairments; cosmetic disfigurements; mental illness; mental retardation; learning disabilities; cognitive disabilities. Individuals with disabilities may also include persons who have neurological, psychological, or physical disabilities.
  • “Major life activities” include caring for oneself, performing manual tasks, walking, sitting, standing, lifting, reaching, seeing, hearing, speaking, breathing, learning, and working.

A “qualified individual with a disability” means:

  • with respect to educational opportunities: a person with a disability who meets the academic and technical standards required for admission or participation in an education program or activity;
  • with respect to public adult educational services: a person with a disability qualified to the same extent as non-disabled individuals who are provided such services, or of any age during which it is mandatory under state law to provide such services;
  • with respect to other services: a person with a disability who meets the essential eligibility requirements for the receipt of such services.

“Otherwise qualified” means: an applicant or student with a disability is “otherwise qualified” if he or she is qualified for receipt of educational opportunities, public adult educational services or other services, in that he or she satisfies all of the fundamental academic and technical standards, essential eligibility requirements and other applicable education-related selection criteria.

Reasonable Accommodation

When requested by an otherwise qualified applicant or student with a disability to do so, Kirkwood Community College is prepared to modify or adjust the admissions process or the educational environment to make “reasonable accommodations” to an applicant or student to enable the applicant or student to be considered for admission to the program, course, activity or service he or she desires; to meet and perform academic and technical standards required for performance of an education program or activity; to meet the essential eligibility requirements for the receipt of other services; or to enjoy equal benefits and privileges of education as are enjoyed by other similarly situated applicants or students without disabilities.

In determining the College’s ability to offer reasonable accommodation to an otherwise qualified applicant or student with a disability, each request for an accommodation will be evaluated on a case-by-case basis. Factors to be examined include, among others: the academic and technical standards required for admission or participation in an education program or service; the purpose and nature of the program, course, and/or service; the precise education-related abilities and functional limitations of the applicant or student and how those limitations could be overcome with reasonable accommodation; the nature and cost of the accommodation required in relation to the College’s financial resources.

An otherwise qualified applicant or student who requires attendant care services must make arrangements to provide for his/her own attendant care service. The College does not assume coordination or financial responsibilities for attendant care services.

The College will engage in an interactive process to determine if an accommodation can be made to admit or continue to enroll an individual with a disability to any particular program, course, service, and/or activity or to provide educational opportunities and other services. The College would not provide an accommodation to admit or continue to enroll if or when:

  • an accommodation would substantially alter the educational standards or mission of Kirkwood Community College;
  • an accommodation would fundamentally alter the nature of the program, course, service and/or activity;
  • an accommodation would not enable a student or applicant to meet the essential functions or technical standards of a program, course, service and/or activity
  • an accommodation would not overcome the effects of the individual’s disability and meet essential functions or standards of the program, course or service;
  • an accommodation would cause an undue financial or administrative hardship on the College;
  • an accommodation, that even made, would still result in direct threat to the health or safety of the individual or others.

The implementation of reasonable accommodation does not eliminate or negate requirements for successful completion of a program, course, service and/or activity; the necessity for adherence to generally acceptable standards of behavior and the College’s code of conduct; and the requirement to adhere to administrative and faculty directions and instructions. If the academic, technical, or other standards required for admission or participation in an education program, course, service and/or activity are expanded, revised, or modified with an accommodation, the conditions and procedures stated in this policy shall apply to any evaluation of the student’s ability to perform the expanded, revised, or modified requirements and the College’s determination whether reasonable accommodation will be provided.

Request Process for reasonable accommodation

To request reasonable accommodation under this policy, an applicant or student must submit a request form to the Dean of Learning Services (or his/her designee) requesting reasonable accommodation and describing the nature of the requested accommodation. An applicant or student should also indicate the nature of the claimed disability and identify his or her abilities and functional limitations with respect to the claimed disability. The applicant or student will be asked to provide sufficient documentation of a disability along with the request. Sufficient documentation includes medical, psychological, and educational records which outlines the need for accommodations

In the request process, the applicant or student with a disability shall also assist the College in determining if and what reasonable accommodations might be provided by identifying in writing or otherwise:

  • any special methods, skills, or procedures that would enable him or her to perform the tasks, functions, or requirements that he or she otherwise might not be able to perform because of his or her disability;
  • the accommodations the College might make that would enable him or her to perform and meet the academic and technical standards required for admission to or participation in an educational program, course, service, and/or activity; and
  • any equipment, aids, or services that the applicant or student is willing to provide and utilize that the College is not required to provide.

If the applicant or student requires secretarial or other assistance in preparing such written statement or request due to his or her disability, such assistance will be provided upon request.

Response to applicants and students who request reasonable accommodation

The College, through the Dean of Learning Services, will review the documentation and determine eligibility of a student within two (2) weeks (14 calendar days) upon receipt of all documentation and evaluations requested. Once the College determines the student is eligible for services and the student is registered for classes, the College will communicate that decision to the student by means of a letter or other appropriate form which assigns the student to an Accommodations Case Manager. The student is responsible for contacting their assigned Accommodations Case Manager upon receipt of the letter. The Dean of Learning Services (or designee or the case manager) will attempt to meet with the student and determine reasonable accommodation(s) within three (3) weeks.

The determination of whether and/or what reasonable accommodation will be made for an applicant or student shall be made by the Dean of Learning Services (or designee), individually or in consultation with appropriate administrators, instructors, and medical or other personnel related to the College. When determining reasonable accommodations the Dean of Learning Services (or designee or the case manager) will engage in an interactive process with the student. The following will be considered:

  • the academic and technical standards required for admission or participation in an education program or activity by the applicant or student, and
  • potential reasonable accommodations to overcome any limitations, and the effectiveness of various accommodations in enabling the applicant or student to perform the academic, technical, or other requirements of the course, program, activity, or service in question.
  • the essential eligibility requirements necessary for receipt of other services will be made based on the individual’s precise academic and technical abilities and functional limitations and whether and/or how a reasonable accommodation would enable the applicant or student to overcome those limitations to perform and meet all of the required academic, technical, and other standards.

Once reasonable accommodations have been determined, an applicant or student in consultation with their Accommodations Case Manager will develop a written accommodation plan. The Dean of Learning Services will maintain a confidential file to document the applicant or student’s disability and written accommodation plan. The applicant or student will share a copy of the written accommodation plan with appropriate faculty.

Accommodations that would substantially modify the educational standards, operation, and/or mission of the College will not be offered and are, by definition, not “reasonable” accommodations. An accommodation that would be unduly costly, extensive, substantial, or disruptive or that would fundamentally alter the nature of the course, program, service, or activity offered by the College would constitute such a substantial modification.

A student or applicant can request accommodations at any time, however it is recommended to start the accommodations request process early in the semester to allow as much time as possible to develop and implement an accommodation plan which will be useful to the student. Accommodations are not retroactive and will not take effect until the written accommodation plan has been reviewed and acknowledged by the faculty. No student is assured of any particular accommodation or of the student’s preferred accommodation.

The College may make inquiries of applicants concerning the presence of a disability, but recognizes that such inquiries will be for the purpose of planning support services and such inquiries will not form the basis for any decision regarding acceptance or enrollment in educational programs.

Applicants or students who reject reasonable accommodation

An applicant or student with a disability has the right to reject an offered reasonable accommodation. However, in that event, admission to or current enrollment in the program, course, activity or academic support may be denied, withdrawn, or modified as deemed appropriate by the College.

Student appeal procedure

The Educational Equity Steering Committee will hear appeals pertaining to physical accessibility only if the matter cannot be resolved after a meeting with the case manager and then with the Dean of Learning Services.  The Educational Equity Steering Committee will make final determination on the appeal.

For all other appeals, the Educational Equity Steering Committee will hear appeals only after the student has had a conference with the appropriate faculty member(s) and then with the appropriate dean.  If the issue cannot be resolved at these two levels, the student may appeal to the Educational Equity Steering Committee which will make a final determination on the appeal.

Appeals must be submitted to the Educational Equity Steering Committee, Attn: Dean of Learning Services, 2063 Cedar Hall, Kirkwood Community College, Cedar Rapids, IA 52404, no later than fifteen (15) working days following the decision of the appropriate dean or Dean of Learning Services, as stated in paragraphs above. Appeals should be clearly printed, or preferably typed, on standard 8 ½ x 11 inch paper and include the student’s name, address, and date. It should be brief, clear and concise and state specifically what is being appealed, what relief the student is seeking, and why the Committee should grant the appeal. Supporting documentation, if any, should be submitted by the student and attached to the letter of appeal.

Within ten (10) working days of the receipt of the student appeal, the Educational Equity Steering Committee will convene to consider the appeal. The Chairperson will contact all parties involved in the appeal and determine whether they wish to appear in person for the appeal hearing or have the Educational Equity Steering Committee render a decision based entirely on the written appeal material. It is the intention of the Educational Equity Steering Committee to reach a decision concerning appeals within two (2) working days following the conclusion of the appeal hearing. The Chairperson of the Educational Equity Steering Committee will notify all parties involved of the Committee’s decision.

The decision of the committee is final and cannot be appealed within the College.

Although students are encouraged to resolve a grievance at the College level through the Education Equity Steering Committee, a student has the right to file a grievance directly with the Office for Civil Rights, U. S. Department of Education. Visit their website for more information, www2.ed.gov/ocr.